Travel & Logistics Specialist at Catholic Relief Services
Catholic Relief Services (CRS), an International
non-governmental organization supporting relief and development work in over 99
countries around the world is recruiting to fill the vacant position of:
Job Title: Travel & Logistics Specialist
Location: Abuja
Project: Operation
Position Band: D-1
Reports To: Senior Procurement Officer
Deadline: 4th November, 2016.
Primary Responsibilities
- The Travel & Logistics Specialist will provide logistics and travel support to the CRS Nigeria program in line with policies and procedures to provide a smooth and coordinated logistical and travel support to all units.
- Ensure that logistics activities are carried out in accordance with CRS policies and procedures
- Will be required to research into various logistical approaches and provide regular updates on improving current logistical practices of the CR5 Nigeria program
- Develop a logistics policy liaising with other country programs.
- Advise on needed documentation and procedure for all shipments for the CR3 office upon receiving information on incoming shipments.
- Monitor all shipments to the CRS office and liaise with clearing agents on the clearing and delivery of items.
- Follow up with the various government agencies to process relevant documentations (e.g. IDEC, NAFDAC certification, Form M, Standard Organization of Nigeria, etc).
- Will be required to inform relevant manager on the received items for further follow up.
- Coordinate with the Admin officer on the receiving of goods to CRS Nigeria program.
- Liaise directly with requesters, transporters and partners to coordinate distribution schedules.
- Receive goods received notes from the partners and delivery notes from the transporters; initiate payment process and follow up with Finance.
- Effectively organize the delivery of the goods to the required locations.
- Organize all necessary required labour to facilitate the movement of received goods.
- Liaise with all relevant persons/organizations to facilitate compliance with Government of Nigeria Immigration requirements for CR3/Nigeria International staff and families. Also responsible for generating immigration status report.
- Advise staff/travelers on immigration requirements; provide support as needed to facilitate visa processing.
- Coordinate all visa requests for staff on official assignment and provide needed support. Also responsible for generating Immigration Status report monthly
- Generate a monthly immigration report and submit to the Head of Administration
- Make airline bookings and reservations for all staff on official assignments.
- Explore the least cost ticket options available for staff on official duties and advise accordingly
- Identify two to three travel agents that will handle CR3/Nigeria’s travel needs
- Coordinate and liaise with Travel agents to ensure smoothness for all bookings.
- Monitor and be informed on ongoing changes in the airline industry.
- Make,all hotel arrangements for all CRS or partner activities as requested and ensure that the bills are settled promptly after the completion of the activity.
- Make all accommodation bookings for all CRS staff as requested (in hotels where MOU are operational) and make necessary pick up arrangements for the international visitors.
- Will be required to backstop for some key administrative staff on ofktuty as requested by Senior Procurement officer.
- Make recommendations to the Senior Procurement officer on improving practices under portfolio.
- A university degree or HND in Administration or other Social Development courses
- Minimum 4 years working experience in travels or logistics capacity
- Good interpersonal skills
- Able to write clear reports
- Relevant demonstrated experience in logistics and administration
- Commitment to beneficiary accountability and humanitarian ethics.
- Minimum of four years continuous administrative responsibilities.
- Excellent English language skills written and spoken.
- Excellent interpersonal skills must be able to interact in a mature, professional and friendly manner with local and international colleagues of differing religious and cultural backgrounds.
- Ability to work on multiple tasks concurrently and under pressure with little or no supervision.
- Drivers license and a good knowledge of Abuja.
Candidates should download the 'Application Form' (MS word)
below, fill it and send with a detailed 3 page CV in a single file word
document to: NG_HR@global.crs.org
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